3 Day Medical Conference
CLIENT CASE STUDY: Hormone Health
Hormone Health & Associates
Hormone Health began as a private women’s health clinic located in London’s Harley Street in 2015. In September 2019, it launched its second clinic in Nottingham. The clinics aim is to provide a service that will give women personal time and choices of treatment to suit their needs and beliefs across the UK.
Scope of work
- Contracting and liaising with all venues
- Sourcing, contracting and liaising with all lunch and dinner venues
- Sourcing a range of social activities for the delegate to choose from and managing all bookings
- Arranging transfers between all venues
- Creating a presentation of an overview of the proposed event
- Administering the invites to delegates, sending reminders and collating all RSVPS, dietary requirements etc
- Creating an information pack for all delegates
- Creating an event programme to be distributed on the day
- Liaising with academic and after dinner speakers, alongside our client
Post event work – invoicing, issuing receipts, creating CPD certificates, finalising all venue/restaurant billing
Trust in Designated Team
Modest, yet complex 3-day event
Organising a 3-day event in Central London on top of your usual clinic work is no small task, so one of our long-standing clients asked the Designated Event Management team for support. This biannual event, for a group of around 40 senior consultant gynaecologists and obstetricians, from all over the UK and Ireland, is organised by a different group member each time. The event was a mixture of academic sessions and social events and, whilst there is a general structure to adhere to, each organiser has the freedom to create their own agenda and is looking to make the most of their host city.
The event, whilst modest in number of attendees, was very complex – with six venues plus a range of activity destinations over the course of three days, and many transfers between them all.
“Jodi was on hand for the entire duration, helping to ensure that the academic sessions ran smoothly and that all the delegates were at the right place at the right time. Allowing me peace of mind that the logistics were taken care of, and ensuring I was very much part of the event. I wouldn’t hesitate to recommend the Designated Event team.“
Nick Panay – Hormone Health
Bespoke Event Microsite
Our team created a bespoke event microsite which included all the required information (dates, venues, locations etc) as well as a registration platform. All information was updated centrally, rather than having to reissue amended details leading up to the event.
Working within the client’s budget and personal preferences, a wide selection of lunch, dinner and activity options was presented for selection, settling on a dinner at the top of The Gherkin.
The event was a great success at we look forward to working with Nick Panay and the group in the future.
Experts in providing flexible support services for the healthcare professional.