Ensure your callers can always get through

Ensure your callers can always get through

Jane Braithwaite’s contribution to the Independent Practitioner Today this month is all about the importance of answering calls to your private practice.

NOW THIS is a thorny subject for patients, medical secretaries and consultants alike. Here’s two common scenarios: ‘The patient says she couldn’t get through’. ‘She was a new patient. That’s like gold dust. We need to answer every call’. ‘I just received a complaint from a GP who couldn’t get through to refer a patient’.

How do we answer every call? Is that even possible? How many calls are being answered at your practice today? 50%? 90%? Can you measure this?

Call Answering

TOP TIPS TO AVOID MISSING A CALL

  • Own your phone number. Ensure you have a number for life
  • Measure it to manage it – Monthly reviews of our performance will ensure we continue to focus on this key element of practice management
  • Call audit – Address the reasons why patients are calling and look at ways to reduce the calls that are less productive
  • Technology solutions – Investigate the ways in which your phone system can support the process
  • Voicemail – Ensure messages are returned promptly
  • Appointment reminders – Ensure we include the address and details of how to find us. Ask patients to email to confirm not call
  • Online booking should be embraced by all
  • Call-answering bureaux/call centres – Can be used as a back-up option
  • Patient calls are vital and high priority. It is important to have a culture that treats them as such
  • I will leave you with the famous words of Blondie: ‘Don’t leave me hanging on the telephone.’

Read full article from the Independent Practitioner Today ‘Ensure callers can always get through’

Patient Reviews: they really do count

Patient Reviews: they really do count

Jane Braithwaite regularly contributes to the Independent Practitioner Today and her latest article talks about the importance of patient reviews and the impact they can have on the success of your private practice.

Patient Reviews

Most practices will be receiving patient feedback on a regular basis.  This can range from the quiet chat with the receptionist or medical secretary, to the hand-delivered box of chocolates or the hopefully infrequent irate phone call or email.  But how are you collecting these reviews, measuring your patients’ satisfaction and dealing with complaints?

Top Tips

  1. establish an open team culture encouraging all feedback to be shared
  2. encourage patients to share their reviews on your Facebook page, google and other social media accounts
  3. send patients links to relevant medical websites where reviews are encouraged
  4. share great reviews on your website (having asked the patient’s permission)
  5. set up a monthly or quarterly programme of feedback requests from patients
  6. decide on the best way to collect ad hoc patient feedback from team members
  7. put in place a detailed complaints process
  8. communicate your complaints process openly with your patients
  9. respond to complaints and online negative reviews promptly and professionally
  10. collate all your feedback regularly from all sources, to inform your improvement plan

 

Read the full article  ‘Their views really do count’

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